Top 5 quality management software myths - busted!

Technology is constantly evolving and people are more technologically demanding, must keep company with technology the rapid pace of sourcing cutting edge tools, to manage both customers and internal processes. Managing quality and processes manually is a daunting task without the proper tools and can lead to a variety of problems, including delays in project schedules, poor customers, a lack of team motivation and poor resource allocation. To solve these and other problems, the use of an electronic quality management system (QMS) is strongly recommended to save time and costs of process documentation, non-conformance management and risk reduction. This article sheds light on the top five myths relating to quality management software, especially useful, if you use a paper-based system and are not sure, such as electronic QMS will help you.

Myth 1: Electronic quality systems are only for large companies

This widespread myth claims that an electronic QMS is designed and intended only for large companies with multiple sites. The fact is that in such a competitive environment, it is mandatory for every organization to track and tax documents non deviations to manage regulatory compliance - what the size of the company, the sites, or number of employees. All companies have to demonstrate the highest standards and quality auditor if you are certified to a standard that meets industry standards and customer demands. These objectives can be simple with an electronic QMS which ensures continuous improvement, critical information security, visibility, fast problem resolution and fast regulatory approvals

to effectively and efficiently new products market.

Myth 2: Provision of an electronic quality system costs can companies huge amounts of money

The demand for quality management software has competition between suppliers. Companies choose electronic QMS at an affordable price. Many vendors offer less expensive, low-cost quality management software through services such as on-demand / SaaS, where is the software that

the manufacturer's server. Furthermore, this reduces total cost of ownership by over 60% and allows you to implement in days rather than weeks, all for a low monthly fee.

Myth 3: Only technical staff can use quality management software.

It is a common misconception that is about the software relating to the technical team of a company. There is this myth that only IT departments / technical staff of enterprises can handle and use electronic quality systems. The fact is, is it quality management programs that, are software that designed for everyday users who are familiar with the use of the Internet - are intended that user friendly and intuitive. Essentially who can surf the Internet can easily use a well-designed electronic QMS system. Quality management software is more far easier to use than a paper-based system as the QMS software typically help will include manuals and technical support. Additionally, deploying software through an on demand service requires even an IT Department, not how the provider has a support team installed and implemented the software.

Myth 4: Poor at no return on investment on quality management software

If you consider the use of a QMS senior is potential return on investment management usually the QMS's question. Various studies show that quality management can with software for the administrative time, save printing costs reduce production cycles, accelerating change control processes improve and speed of response - all of which adds up to a significant return on investment. One of the largest costs relates to risk; a good QMS will mitigate substantially incorrect documentation using specifications or inspections and offer a thus difficult to quantify, yet significant savings. Depending on the scope of implementation a QMS can offer return on investment in less than 12 months.

Myth 5: Risk of data loss with an electronic quality management system

One of the more persistent myths related to QMS systems includes the perception that the electronic data is somehow risky than paper versions of the data retained. Electronic documents are in fact far safer than all other methods of documentation. Ask a question: you know you back up the files in your cabinet every day? Probably not, but with an electronic QMS a backup of all your data sure every night so that your data is always safe and secure. Do you have a copy of your paper systems off site? With an electronic QMS thats normal - or at least it should be.

If you are looking for ways to save administrative costs, increase productivity, business performance improve and accelerate the process of customer response, is a must have an electronic QMS. Deploying a QMS by on-demand / SaaS solution is an easy and affordable for small and medium-sized enterprises.

Kanupriya is a copywriters for Proquis. PROQUIS offers Web-based compliance management, process mapping and analysis-software. PROQUIS software provides enterprise-wide process automation, complete audit trail and an efficient document change management with the affordable Proquis-on-demand software solution. Visit http://www.proquis.com to request a live demonstration of the Proquis software.